Transform Care Documentation
From Risk to Ready
RecordSafe helps care organisations produce inspection-ready documentation. Our software evaluates care notes in real time, flags compliance risks, and suggests factual improvements — so your team stays audit-ready without changing how they work.
Product Demo
See Recordsafe in Action
Watch a quick walkthrough of how Recordsafe analyzes documentation and helps teams stay inspection-ready.
98%
Documentation quality improvement
<2min
Average analysis time per shift note
24/7
Real-time monitoring & alerting
The Challenge
Why Documentation Quality Matters for Care Organisations
Regulatory bodies evaluate care providers not only on the quality of care delivered, but on how accurately that care is documented. Consistent, high-quality records are essential for compliance.
Inconsistent Language
Subjective or vague language in records can raise concerns during inspections. Consistent, factual phrasing strengthens your documentation standards.
Undetected Patterns
Recurring incidents and behavioural trends across shifts can go unnoticed without systematic review. Early identification supports better outcomes and compliance.
Compliance Gaps
Even excellent care providers can receive lower ratings due to documentation shortcomings. Maintaining high record-keeping standards protects your reputation and ratings.
Platform Capabilities
What Recordsafe Does for Your Organisation
Our software works alongside your existing systems — no staff training, no workflow changes, no system migration required.
Language Quality Analysis
What it does: Our software identifies subjective, vague, or emotionally charged language in care notes and suggests precise, factual alternatives.
Why it matters: Neutral, factual documentation meets regulatory record-keeping standards — including CQC, HIQA, and NDIS — and withstands inspection scrutiny.
Safeguarding Pattern Detection
What it does: The software monitors documentation for escalation patterns, repeated incidents, and behavioural indicators across multiple shifts and care workers.
Why it matters: Early identification of concerning patterns supports timely safeguarding responses and duty-of-care obligations.
Compliance-Ready Documentation
What it does: Recordsafe evaluates notes against regulatory documentation standards (CQC, HIQA, NDIS, and more) and suggests structural improvements for completeness and clarity.
Why it matters: Well-structured records demonstrate compliance readiness and reduce preparation time ahead of inspections.
Real-Time Software Analysis
What it does: Notes are evaluated the moment they are written, with improvement suggestions delivered instantly via the Chrome extension.
Why it matters: Immediate feedback enables staff to improve documentation quality at the point of care, not after the fact.
Organisation Management
What it does: Add team members, monitor documentation quality across your organisation, and generate compliance reports for management oversight.
Why it matters: Centralised visibility enables proactive quality improvement and targeted staff development.
Enterprise-Grade Security
What it does: AES-256 encryption at rest, TLS 1.3 in transit, UK-hosted infrastructure, GDPR Article 28 compliance, and complete data isolation per organisation.
Why it matters: Care organisations handle sensitive information. Our infrastructure meets the security expectations of regulated industries.
Built For
Purpose-Built for Regulated Care Worldwide
Designed for organisations with complex documentation and compliance requirements across any jurisdiction
Residential Care
Monitor daily shift notes across residents and staff. Maintain inspection-ready personal care documentation for CQC, HIQA, and equivalent frameworks.
Supported Living
Track independence outcomes and behavioural support records across dispersed tenancies.
Children's Homes
Identify safeguarding concerns instantly. Maintain inspection-ready records of interventions and welfare across regulatory frameworks.
Mental Health
Analyse clinical observations and risk assessments against regulatory mental health documentation standards.
How It Works
Three Steps to Compliance Confidence
No disruption to your staff. No system migration. Just better documentation.
Staff Write Normally
Care workers document shifts exactly as they always have. No new processes, no training, no behaviour change required. Recordsafe works invisibly via a lightweight Chrome extension.
"Patient seemed agitated during lunch. Refused medication again. Said she doesn't trust us."
Software Evaluates Documentation
The software evaluates language patterns, behavioural indicators, and documentation completeness against CQC compliance standards. Every sentence is assessed for quality and regulatory alignment.
You Get Actionable Insights
Managers receive risk scores, compliance reports, and rewritten documentation suggestions. Staff can accept rewrites with one click — no guesswork required.
"Resident displayed restless behaviour during lunch at 12:30. Declined prescribed medication (third refusal this week). Resident expressed concerns about staff trustworthiness. Safeguarding lead notified at 12:45."
Try It Now
Try It Yourself
Paste a care note and see how Recordsafe evaluates documentation quality in real time
Live analysis — limited to 200 words. Sign up for full software-powered analysis across your organisation.
Disclaimer: Recordsafe provides software-generated suggestions only and may produce inaccurate or incomplete results. It does not constitute professional, legal, or regulatory advice. Always verify suggestions with qualified professionals before acting on them.
Integration
Works With Your Existing Care System
No migration, no complex IT projects. Get started in minutes.
Chrome Extension
Works inside any web-based care system. Analyses notes as they're written.
Install from Chrome Web StoreREST API
Integrate directly with your internal systems via our documented API.
Zero Disruption
Staff continue using existing systems. Zero training required.
Implementation Timeline
Total setup time: under 5 minutes
Security & Data Ownership
Your Data. Your Control. Always.
Enterprise-grade security infrastructure designed for B2B software operating in regulated environments. You retain full ownership of your data at all times.
End-to-End Encryption
AES-256 encryption at rest. TLS 1.3 in transit. Zero-knowledge architecture ensures we cannot access your content.
GDPR & UK Data Protection Act 2018
Full GDPR Article 28 compliance. Data Processing Agreement included with every subscription. Right to erasure within 30 days. ICO registration maintained.
No Model Training on Your Data
Your data is never used to train machine learning models. Full per-organisation data isolation. We are a software tool provider, not a data broker.
UK-Hosted Infrastructure
Customer data is processed and stored on UK-hosted servers. International data transfer safeguards (SCCs) are in place. Full GDPR-compliant data handling for UK care organisations.
Pricing
Simple, Transparent Pricing
Choose the plan that fits your organisation. Scale as you grow.
Starter
Perfect for getting started
- Monthly analysis limit of 300
- Neutral language detection
- Basic pattern recognition
- Email support
14-day free trial
Pro
Most popular individual plan
- Monthly analysis limit of 800
- Advanced language analysis
- Real-time escalation alerts
- Priority email support
14-day free trial
Basic
Perfect for getting started
- Monthly analysis limit of 100
- Neutral language detection
- Basic pattern recognition
- Email support
14-day free trial
Starter
Growing care homes
- Up to 5 team members
- Monthly analysis limit of 1000
- Advanced language analysis
- Real-time escalation alerts
- Email support
14-day free trial
Pro
Established organisations
- Up to 20 team members
- Monthly analysis limit of 2000
- Advanced features and analytics
- Priority email & phone support
- Dedicated account manager
14-day free trial
Enterprise
Multi-site and large organisations
- Custom integrations
- White-label options
- Dedicated support team
- SLA guarantee
- Custom features & roadmap
- Volume discounts available
All paid plans include a free trial. Cancel anytime — no lock-in contracts.
About Recordsafe
Recordsafe is a software company providing documentation quality tools to care organisations. We are not a healthcare provider, medical device manufacturer, or clinical service. Our software helps organisations improve record quality for compliance purposes. We do not provide medical advice, diagnose conditions, or deliver patient care. Read our Terms.
FAQ
Frequently Asked Questions
No. Recordsafe is a B2B SaaS documentation quality software platform — not a medical device, clinical system, or healthcare provider. We provide software tools that help care organisations improve the quality of their written records for regulatory compliance purposes. We do not diagnose conditions, provide medical advice, process clinical data, or deliver patient care. Our customers are care businesses, not individual patients or service users.
No. Recordsafe is a complementary software tool that works alongside your existing care management system. Staff continue documenting shifts exactly as they always have. Our software evaluates what they write and provides quality improvement suggestions — it never replaces, modifies, or interferes with your core systems.
No. Recordsafe is a fully automated software platform. No human review or manual analysis of customer data is performed. All analysis and suggestions are generated by software only.
Yes. RecordSafe is 100% software-based with no human review, consultation, or manual analysis services. Our platform uses automated algorithms to analyze documentation. We do not provide human consultants, manual reviews, compliance auditors, or professional services of any kind. All analysis and suggestions are generated automatically by our software.
You do. Your organisation retains full ownership of all data at all times. Recordsafe processes documentation text transiently to generate improvement suggestions. We do not retain, resell, or repurpose your data. You can request complete data deletion at any time, and we comply within 30 days as required under GDPR. A formal Data Processing Agreement is included with every subscription.
All data is encrypted in transit (TLS 1.3) and at rest (AES-256). Customer data is hosted on UK-based infrastructure. We maintain full GDPR and UK Data Protection Act 2018 compliance with appropriate international transfer safeguards. Each organisation's data is fully isolated. We never use customer data to train models or share it with third parties.
Yes. Recordsafe's quality evaluation criteria are based on CQC documentation standards and Key Lines of Enquiry (KLOEs). The software helps organisations meet record-keeping, safeguarding, and person-centred care documentation requirements. It provides suggestions only — it does not make clinical decisions or replace professional judgement.
Under 5 minutes. Create a business account, install our Chrome extension, and your team can start using the software immediately. No complex IT projects, no API configuration needed for the standard integration. For enterprise deployments with API integration, our team provides dedicated onboarding support.
No. Staff documentation processes remain completely unchanged. Recordsafe operates as a browser extension that works silently within your existing care management system. Improvement suggestions appear automatically. Managers access quality metrics and compliance reports via the dashboard.
Monthly or annual subscriptions with no lock-in contracts and no cancellation fees. You retain access until the end of your current billing period. All paid plans include a free trial period. Enterprise agreements with custom terms are available for larger organisations.
Ready to Elevate Your
Documentation Standards?
Join care organisations worldwide using Recordsafe to maintain consistently high documentation quality — supporting compliance, safeguarding, and better outcomes.
Free trial available · Cancel anytime · GDPR compliant · Enterprise-grade security