Recordsafe analyses care notes in real time, flags safeguarding risks before inspectors find them, and transforms vague staff writing into CQC-ready evidence.
98%
Compliance improvement in documentation quality
<2min
Average analysis time per shift note
24/7
Real-time monitoring & alerting
The Problem
CQC inspectors don't judge your care quality alone — they judge how well it's documented. And right now, most shift notes wouldn't survive scrutiny.
Staff use phrases like "seemed agitated" or "was difficult" — subjective language that crumbles under inspection.
Behavioural escalation and repeated incidents go unnoticed across shifts. Problems compound silently until inspectors surface them.
Even excellent care providers lose ratings due to documentation gaps. A "Requires Improvement" rating costs reputation, referrals, and revenue.
The Transformation
Same care, same staff — dramatically better documentation
"Patient was quite difficult today. Wouldn't cooperate with care plan. Seemed upset about something but wouldn't say what. We tried our best but she was having none of it. Behavior was concerning."
"At 14:30, resident declined assistance with personal care plan activities. Resident stated they did not wish to participate. At 15:15, resident declined to engage in conversation. Resident's body language indicated withdrawal. Care plan adherence discussed with team lead at 15:30. Continued monitoring in place."
Features
Recordsafe works silently alongside your existing systems — no staff training, no workflow changes.
Flags vague, defensive, or emotionally charged language and suggests precise, factual alternatives that withstand CQC scrutiny.
Monitors for escalation patterns, repeated incidents, and behavioural red flags across multiple shifts and care workers in real time.
Automatically structures notes to meet CQC standards. Every shift note becomes audit-ready evidence with proper formatting and timelines.
No waiting, no batch processing. Notes are analysed the moment they're written. Staff get instant feedback via our Chrome extension.
Add team members, monitor documentation quality across your organisation, and identify staff who need additional training support.
AES-256 encryption, GDPR Article 28 compliance, UK-based hosting, and zero use of your data for AI training. Full data sovereignty.
Built For
Designed specifically for organisations with complex documentation and compliance requirements
Monitor daily shift notes across residents and staff. Maintain CQC-ready personal care documentation.
Track independence outcomes and behavioural support records across dispersed tenancies.
Identify safeguarding concerns instantly. Maintain Ofsted-ready records of interventions and welfare.
Analyse clinical observations and risk assessments against CQC mental health standards.
How It Works
No disruption to your staff. No system migration. Just better documentation.
Care workers document shifts exactly as they always have. No new processes, no training, no behaviour change required. Recordsafe works invisibly via a lightweight Chrome extension.
Language patterns, behavioural signals, and risk indicators are assessed instantly against CQC compliance standards. Every sentence is evaluated.
Managers receive risk scores, compliance reports, and rewritten documentation suggestions. Staff can accept rewrites with one click — no guesswork required.
"Resident displayed restless behaviour during lunch at 12:30. Declined prescribed medication (third refusal this week). Resident expressed concerns about staff trustworthiness. Safeguarding lead notified at 12:45."
Try It Now
Paste any care documentation and watch Recordsafe analyse it instantly
Live analysis — limited to 200 words. Sign up for full AI-powered analysis across your organisation.
Disclaimer: Recordsafe provides AI-assisted suggestions only and may produce inaccurate or incomplete results. It does not constitute professional, legal, or regulatory advice. Always verify suggestions with qualified professionals before acting on them.
Integration
No migration, no complex IT projects. Get started in minutes.
Works inside any web-based care system. Analyses notes as they're written.
Integrate directly with your internal systems via our documented API.
Staff continue using existing systems. Zero training required.
Implementation Timeline
Total setup time: under 5 minutes
Security
Enterprise-grade security built for regulated healthcare
AES-256 at rest. TLS 1.3 in transit. Zero-knowledge architecture.
Article 28 compliant. DPA included. Right to erasure within 30 days.
Your data is never used to train models. Full per-organisation isolation.
Pricing
Choose the plan that fits your organisation. Scale as you grow.
Perfect for getting started
14-day free trial · No credit card
Most popular individual plan
14-day free trial · No credit card
Growing care homes
14-day free trial · No credit card
Established organisations
14-day free trial · No credit card
Multi-site and large organisations
All paid plans include a free trial. Cancel anytime — no lock-in contracts.
Testimonials
"We went from "Requires Improvement" to "Good" within one inspection cycle. Recordsafe transformed our documentation overnight."
Sarah Mitchell
Registered Manager, Oakwood Residential Care
"My staff don't even notice it running. The suggestions just appear and they click accept. Documentation quality shot up 40% in the first month."
James Okonkwo
Operations Director, BrightPath Supported Living
"The safeguarding alerts alone are worth the subscription. We caught a medication refusal pattern that we would have missed across shifts."
Dr. Lisa Chen
Clinical Lead, Harmony Mental Health Services
FAQ
No. Recordsafe works alongside your existing tools. Staff continue documenting shifts as normal. Recordsafe analyses what they write and provides compliance insights to management — it never replaces your core software.
All data is encrypted in transit (TLS 1.3) and at rest (AES-256). We are fully GDPR compliant with a Data Processing Agreement included. Your data is hosted exclusively in the UK, and you can request complete deletion at any time.
Yes. Recordsafe's recommendations are based on CQC documentation standards and Key Lines of Enquiry (KLOEs). It helps organisations meet standards for record keeping, safeguarding, and person-centred care. It does not make clinical decisions.
Under 5 minutes. Create an account, install the Chrome extension, and you're ready to go. No complex IT projects, no API configuration needed for the standard integration.
No. Staff documentation processes remain completely unchanged. Recordsafe runs silently and presents suggestions within the browser. Managers receive insights via the dashboard.
Absolutely. No lock-in contracts, no cancellation fees. You retain access until the end of your current billing period.
Join care organisations across the UK using Recordsafe to maintain inspection-ready documentation standards — every shift, every day.
No credit card required · Cancel anytime · UK-hosted · GDPR compliant